• INTRODUCTION

The Womengineer Foundation protects the personal integrity of individuals and is concerned that personal data is processed in a secure, correct and lawful manner. Therefore, this policy has been adopted to inform you about how we process your personal data in everything related to the Wera initiative. If you are going to provide us with personal data in any way, we encourage you to first read the policy. 

• DATA CONTROLLER 

The Womengineer Foundation, corporate registration number 802481-2268, is the data controller for the personal data processing described in this policy. If you have any questions about the processing of your personal data, please contact us at info@weraco.se. 

• HOW YOUR PERSONAL DATA IS PROCESSED 

• Events and contacts (e.g. Wera & Friends)

Which persons do we process personal data about?

The natural persons who register for and participate in events that Wera arranges or are involved in. Natural persons who otherwise come into contact with us, for example at trade fairs, participating in surveys, via communication channels, via email or signing up for our newsletters.

What personal data do we process about you?

Your name, email address, what education you have studied, how you found us, information in communication (for example, email), information that you send to us, and history log regarding events you have participated in. Furthermore, history log of which mailings we have sent you if you have responded to an evaluation is processed. 

How your data was collected

The data has been collected by you or your employer.

Photography

Wera reserves the right to use photographs and/or video recordings taken at events organized by Wera, without the express written permission of the persons appearing in the photographs/video recordings. Wera may use the photographs/video recordings in publications or other media materials produced or used by Wera, including but not limited to: brochures, invitations, marketing, newspapers, magazines, TV, websites, etc.

A person participating in an event organized by Wera and who does not wish to have their image documented for distribution should notify the photographer and/or the event organizers, and/or contact info@weraco.se in writing and attach a photograph for identification.

Why and on what legal basis do we process your personal data? 

• Events 

If you register for an event organized through Wera, we will process your personal data to create a registration, administer and carry out the participation and the event, and evaluate and follow up on how it went. This includes creating participant lists, sending out information for the event, contacting you with questions related to the event, ordering food, and following up on what you thought of the event. We will therefore contact you, for example, by sending out a survey that you can voluntarily answer. The legal basis for the administration of the registration is to fulfill the agreement entered into in connection with the registration. The legal basis for the processing that takes place in connection with follow-up and statistics is our legitimate interest in following up and developing the business. 

At digital events, video and audio recordings are processed if you have activated your webcam and microphone. All participants at the digital event can see you and also receive your name if you choose to share it. This happens in real time and may in some cases be recorded. The purpose is to carry out the participation and the event. The legal basis is to fulfill the agreement entered into in connection with your registration. 

The Womengineer Foundation also processes your data to market our business and keep statistics on which of our target groups we reach, regarding, for example, geographical location. The legal basis for this is your consent. If you have not given consent, this processing will not take place. 

• Communication in connection with inquiries

If you contact us through our digital communication channels, letters or e-mails, we must collect and store personal data. The purpose of the processing is to handle and respond to inquiries related to our business. The processing is based on our legitimate interest in answering incoming inquiries and conducting the business. Some inquiries may also be processed for our legitimate interest in complying with and demonstrating compliance with the laws and regulations to which we are subject, for example, issues related to the exercise of data subject rights under data protection legislation. 

• Newsletter subscription

The Womengineer Foundation processes personal data in connection with registration for subscription to our newsletters. The processing is carried out so that the Womengineer Foundation can administer the subscription and send out the information. The legal basis is to fulfill the agreement entered into in connection with registration as a subscriber.

• How long do we store your personal data?

The data is saved for five years after your last participation. Personal data about members is deleted when membership ends.

• Who has access to your data? 

Your data is processed by staff at the Womengineer Foundation, as well as by staff at our partner Ny Teknik Group AB. In order for us to achieve the purpose of the processing, we will need to provide your data to subcontractors of systems, software and cloud services (these suppliers are personal data processors to us, read more under point 5).

• Suppliers and partners

Which persons do we process personal data about? 

A natural person who represents or is employed by a supplier, corporate customer or partner of the Womengineer Foundation. 

What personal data do we process about you?

We usually process names, contact details, information in communication (oral, email, letter) and in agreements.

How your data was collected

The data has been collected by you or your employer.

Why and on what legal basis do we process your personal data? 

In connection with the contractual relationship between the Womengineer Foundation and your employer/client, we will process your personal data. It is necessary to administer the contractual relationship and perform accordingly. It is also necessary for the Womengineer Foundation to use the services or goods purchased in the intended manner. For example, for the purpose of receiving delivery of the products, using customer support, and handling invoicing. The processing is based on our legitimate interest in being able to administer the contract, fulfill our contractual obligations and exercise our contractual rights. 

When you represent your employer at a digital event organized by us, video and audio recordings are processed if you have activated your webcam and microphone. All participants in the digital event can then see you and also receive your name. This happens in real time but may in some cases be recorded. The purpose is to carry out the participation and the event. The legal basis is our legitimate interest in fulfilling the agreement that has been entered into between us and your employer. 

Where applicable, your personal data may be contained in a form that we need to retain for accounting purposes. The processing is then carried out on the basis that it is necessary to fulfil a legal obligation to which we are subject. 

In some cases, your personal data may need to be processed in order for us to assert, investigate, respond to or defend ourselves against a legal claim, for example within the framework of a dispute with your employer. The processing is based on our legitimate interest in handling and defending legal claims, and safeguarding our rights arising from law or contract.

How long do we store your personal data?

Personal data is saved as long as the contractual relationship between the Womengineer Foundation and your employer/client exists and, as a general rule, for a period of two years thereafter. Data necessary for accounting purposes is saved for seven years. 

Who has access to your data? 

The data may also be shared with other suppliers to us if necessary to achieve the purposes, such as suppliers of systems, software and cloud services (IT services), as well as banks and accountants. Where applicable, the data may be disclosed to authorities and debt collection agencies. The suppliers we purchase IT services from are personal data processors to us.

• WHERE DO WE STORE YOUR PERSONAL DATA? 

As a general rule, your personal data is only processed within the EU or EEA. In some cases, personal data may be disclosed to a party located outside the EU or EEA. The Womengineer Foundation only shares personal data with companies in third countries that have an adequate level of protection or companies that are considered to achieve an adequate level of protection through approved methods. For more information about the security measures taken to achieve an adequate level of protection, you are welcome to contact us. 

• DATA PROCESSOR

The personal data processors that are hired may only process personal data in accordance with the purposes and instructions that the Womengineer Foundation has provided for the processing. Furthermore, the assistant and those who act under the assistant's direction may never receive more information than is required for the performance of the service that the agreement with the Womengineer Foundation covers. When personal data is to be processed by a personal data processor, a so-called personal data processor agreement is drawn up.

• WHAT RIGHTS DO YOU HAVE AS A REGISTERED PERSON? 

Right of access 

You have the right to request access to the personal data that we process, as well as to receive information about, among other things, the purposes of the processing and who has received the personal data. The Womengineer Foundation, as the data controller, will provide you with a free copy of the personal data that is processed. 

Right to rectification

You have the right to have your personal data corrected or, under certain conditions, restricted without undue delay. If you believe that the Womengineer Foundation is processing personal data about you that is incorrect or incomplete, you can demand that this be corrected or supplemented. 

Right to erasure

You also have the right to have your data deleted, among other things, if it is no longer necessary for the purpose or if the processing is based on consent and this has been withdrawn. However, there may be legal requirements, contractual relationships or compelling legitimate interests that prevent us from deleting your personal data. 

Right to object 

As a data subject, you have the right to object at any time to the processing of your personal data if the legal basis for the processing is a balancing of interests. As a data subject, you also have the right to object at any time to the processing of your personal data if it is processed for direct marketing purposes. 

Right to data portability 

As a data subject, you have the right to obtain the personal data that you have provided to the Womengineer Foundation as data controller and have the right to transfer this data to another data controller (data portability). However, this applies provided that it is technically possible and that processing was necessary for the fulfillment of a contract. 

Right to file a complaint 

If you are dissatisfied with how we have processed your personal data, please contact us. You also have the right to file a complaint about our processing of personal data to: The Swedish Data Protection Authority, Box 8114, 104 20 Stockholm. 

The Womengineer Foundation does not process personal data that involves automated decision-making, including profiling. 

• USE OF EMAIL

Please note that unencrypted email can pose security and confidentiality risks. An email message can be compared to a postcard. Therefore, we ask that you do not provide information that you do not want a third party to have access to. Never provide sensitive information or information that could be used for unwanted purposes by a third party.

The Womengineer Foundation always has standard encryption enabled for email communication, but this is not always sufficient. In the event that we determine that the specific information cannot be sent with standard encryption and email, we will, if possible, add additional encryption, or use another method of communication. The same applies if you object to email communication being used.

• CHANGE OF POLICY

The Womengineer Foundation reserves the right to change and update this policy. In the event of material changes to the policy or if existing information is to be processed in a different way than stated, you will be informed in an appropriate manner. 

Other questions

If you have any other questions regarding the processing of personal data, or any other question, you can email us at info@weraco.se.